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- 🔆 Future-Proofing the Present: AI Usage Policies
🔆 Future-Proofing the Present: AI Usage Policies
Also: The launch of a $100M AI fund, foundation model updates and a 4-month unicorn. Read it here!
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🗞️ Issue 28 // ⏱️ Read Time: 6 min
Hello 👋
In this week's newsletter, Team Lumiera draws on our extensive experience in AI governance to guide you through the world of AI Usage Policies. As AI becomes ubiquitous in business operations, these policies are no longer optional—they're essential safeguards that drive innovation.
In this week's newsletter
What we’re talking about: The crucial role of AI Usage Policies in organisations and expert strategies for their development and implementation.
How it’s relevant: AI Usage Policies are key tools for effective risk management and driving innovation. They provide opportunities to improve organisational efficiency and showcase leadership skills in navigating emerging technologies.
Why it matters: By implementing these policies, leaders can position themselves and their organisations at the forefront of responsible AI adoption. AI Usage Policies provide a framework for responsible innovation and deployment, build trust with stakeholders, and give organisations a competitive edge by enabling quick and confident AI adoption.
Big tech news of the week…
🌍 Menlo + Anthropic fund: The VC teamed up with the company behind the LLM Claude to create a $100M AI fund named “The Anthology Fund”.
🖥️ A big week for foundation models: Seven foundation model releases from Apple, HuggingFace, OpenAI, Mistral, and Groq are highlighting two current trends: 1. Models more specialised in horizontal domains, for example, math, function calling, and coding and 2. small models, that can run interference on more simple devices
🦄 “The Godmother of AI”, Fei-Fei Li, launched the startup World Labs 4 months ago. It has now reached unicorn status. It aims to create spatial intelligence in AI and could change how machines interact with 3D spaces.
What is an AI usage policy?
With AI becoming more widely used in our organisations, the new normal is to operate in an ever-changing environment and for employees to solve problems as they arise. These solutions are often inconsistent and imprecise because they lack goals and guidance. It can also lead to scenarios where risks are overlooked or the response to the problem is too slow.
An AI usage policy is a set of guidelines and rules created by an organisation to streamline how artificial intelligence technologies are used within the company. It provides a framework for employees, managers, and other stakeholders to understand the appropriate and responsible use of AI tools and systems. It provides clarity and helps ensure that AI is used in a way that aligns with the organisation's values and objectives.
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Why AI Usage Policies Matter
Recent reports indicate that only 15% of businesses have established AI usage policies, and many more are considering adopting policies for responsible AI use. Wherever your organisation stands, our team is here to help you take the next steps in navigating the use of AI in your company.
🔆 Competitive Edge: Capture emerging opportunities by quickly and confidently adopting AI with clear guidelines.
🛡️ Risk Mitigation: Protect your organisation from legal, ethical, and reputational risks.
🤝 Trust Building: Cultivate confidence among stakeholders by demonstrating your commitment to responsible AI.
⚡️ Innovation Enablement: Equip your team with a responsible AI framework that boosts productivity, optimizes workflows, and sparks creative solutions to old (and new!) problems.
What’s one step you can take to ensure that your workforce uses AI in a way that helps them work towards your company’s vision?
How to get started
Drawing from our work with diverse organisations, Team Lumiera has put together a guide for creating robust AI policies. Whether you're just beginning to explore AI usage policies or are well into their implementation, this offers valuable insights to enhance your approach:
Define Scope and Objectives
Clearly outline which AI technologies and applications are covered
Establish goals for AI use aligned with organisational values and strategy
Embrace Imperfection and Accessibility
Start with a policy that doesn't have to be perfect from day one
Use plain language and focus on top-level points
Make the policy easy to find, such as within existing frameworks
Provide Guardrails, Not Roadblocks
Recognise that employees will likely use AI regardless of policy
Balance clear directives with language that fosters innovation
Make sure that the policy speaks to all the different parts and roles of your organisation
Implement Robust Security and Ethics Protocols
Develop strong safeguards for AI systems
Address fairness, transparency, and accountability
Create incident response plans for potential AI-related issues
Involve the Right Stakeholders
Engage diverse experts: technologists, ethicists, legal experts, and end-users
Let teams share how they use AI and explain their understanding of business value
Address Key Risk Areas
Focus on data protection, especially regarding training data usage and unintended exposure of sensitive information
Implement privacy-by-design principles
Consider sector-specific approaches to data input and usage
Plan for Continuous Evaluation and Training
Regularly review and update the policy as AI evolves
Design ongoing AI literacy programs for all levels of employees
Stay agile to adapt as new challenges emerge
Ready to develop or improve your organisation's AI usage policy? Contact us here for a personalised consultation with our expert team.
Until next time.
On behalf of Team Lumiera
Lumiera has gathered the brightest people from the technology and policy sectors to give you top-quality advice so you can navigate the new AI Era.
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